Privacy Policy

Privacy Policy

Who are we?

We are the River Thame Conservation Trust.

We are a UK charity (registered charity no. 1156118) and company limited by guarantee (company no. 08399778) working for a river catchment with healthy fresh waters and wildlife, valued and enjoyed by local people.

For the purposes of this website, we are the data controller.

Where are we (location of processing)?

Our company postal address is: 42a Upper High Street, Thame, Oxfordshire, United Kingdom, OX9 2DW.

You can email us directly:

Personal Data is processed either directly by this website, at our offices or at other locations where staff, trustees and volunteers are located from time to time.


“Personal data” is defined in section 1(1) of the Data Protection Act 1998 (UK). In simple terms, it is any information which, on its own, or in combination with other information, can identify an individual. A name is personal data, but there are other things that might be, such as photographs of individuals, email addresses etc.

“Processing” means doing something with personal data: it includes obtaining, recording or holding the information or data or carrying out any operation on it.

“Data controller” means the person or persons (which includes an organisation) which decides how and why personal data should be processed.

What personal data do we process?

We process the following data:

  • Names and addresses
  • email addresses
  • IP addresses
  • Text submitted in webforms

Why do we process it?

We process data for a variety of reasons:

  • To generate our email newsletter
  • To enable us to deal with enquiries and correspondence with members of the public, volunteers and other partners
  • Other day to day administration purposes that would be in our legitimate interests.

We may make data available on a case by case basis should we receive a valid request from law enforcement authorities.

Who do we share it with, and why?

As a rule, we will not share your personal data with anyone else, unless you have specifically agreed to us doing so.



We use Google Analytics so we can know how many visits our website gets, and the approximate location of those visiting it.


We will take appropriate measures to ensure the security of personal data under our control and to prevent unauthorised access, disclosure, modification, or destruction of data.

Data Retention

We will retain personal data only for the length of time necessary to provide services to customers, engage in marketing activities, and other legitimate purposes of the business.

Legal Action

Although we would hope that this would never occur, where necessary we will process personal data provided to us for the purposes of seeking legal advice or other legal purposes.

Also, where we receive a formal request under sections 29 or 35 of the Data Protection Act 1998 we may consider ourselves compelled to disclose personal data of site users and others whose personal data we hold.

If you have any queries about this policy, please contact us.